13/10/2023

Dear Juliana,

Subject: Freedom of Information request - Database for the Travel Characteristics Survey 2011 (Case Ref: 3-7939554841)

Thank you for your email to the Transport Department dated 12/10/2023. Please note that the enquiries and complaints made to the e-mail box "[Transport Department request email]", telephone hotline "2804 2600" and fax hotline "2804 2652" of Transport Department is received by 1823 of the Government.

We have passed your correspondence to the relevant unit of the Transport Department for follow-up. You will be informed of the result once it is available.

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Jason Lam
Assistant Customer Service Supervisor
1823

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Dear Juliana,

I refer to your application dated 12 October 2023 requesting the
associated databases on Travel Characteristics Survey (TCS) 2011 for your
academic research.

Please be informed that the associated databases on TCS 2011 could be
released to you on condition that it is used for the sole purpose of
carrying out your academic research.

To this end, I enclose for your completion and signing a form of
undertaking in respect of the associated databases on TCS 2011. I also
attach for your attention a file containing the terms and conditions for
using the materials. I should be grateful if you could e-mail us scanned
PDF file of your duly completed and signed form of undertaking to the
email address of [email address] for our early action, and send your
original signed copy to our office at the following address (Attn: Mr
Martin Chan, SE3/TP) afterwards.

Address:
Transport Planning Division,
Transport Department,
12/F, South Tower,
West Kowloon Government Offices,
11 Hoi Ting Road, Yau Ma Tei, Kowloon

Upon receipt of your original signed form of undertaking, we shall provide
relevant materials as soon as possible.

Form of undertaking for associated databases  on TCS 2011

Terms and Conditions for the Use of associated databases on TCS 2011

In addition, as stated in the above form of undertaking, the materials, no
matter hard copy or soft copy, stored in your computer systems and other
storage media shall all be destroyed immediately upon completion of the
work for the research. I enclose for your completion and signing a form of
confirmation on erasure of materials upon completion of the research. I
should be grateful if you could send your signed form to our office in due
course.

Form of confirmation on erasure of Material(s)

Thank you.

Yours sincerely,
Miss Yoanna LO
for Commissioner for Transport

From:        "Juliana Gamez" <[FOI #1437 email]>
To:        "FOI requests at Transport Department" <[Transport Department request email]>
Date:        12/10/2023 01:04 am
Subject:        Freedom of Information request - Database for the Travel
Characteristics Survey 2011
       

══════════════════════════════════════════════════════════════════════════

Dear Transport Department,
I hope this email finds you well. My name is Juliana, and I am writing to
request access to the database of the Hong Kong Transportation Survey. As
part of an investigation for a class.

I understand the importance of data security and privacy and assure you
that any data provided will be used solely for research purposes. We are
committed to maintaining the confidentiality and integrity of the
information.

To facilitate our research, I kindly request access to the complete
dataset. If there are any associated documentation or metadata, please
include those as well
Yours faithfully,

Juliana Gamez

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