Dear Suneel,

Thank you for your emails dated 3.12.2018 and 17.12.2018.

We attach herewith the shapefiles of district boundaries for your
information.  For the shapefiles of villages and towns will be provided to
you when they are ready.

(Connie LAI)
for Director of Home Affairs

Re: Freedom of Information request - Hong Kong Shapefile Data

17/12/2018 11:57

From: Suneel <[FOI #329 email]>
To: FOI requests at Home Affairs Department Headquarters
<[Home Affairs Department Headquarters request email]>

Dear Home Affairs Department Headquarters,

I wanted to check-in and see whether you required any further information.

Thank you.

Yours faithfully,
Suneel

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Please use this email address for all replies to this request:
[FOI #329 email]

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From:        Suneel <[FOI #329 email]>
To:        FOI requests at Home Affairs Department Headquarters
<[Home Affairs Department Headquarters request email]>
Date:        03/12/2018 11:17
Subject:        Freedom of Information request - Hong Kong Shapefile Data

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Dear Home Affairs Department Headquarters,

I request the shapefile for all villages, towns and districts within Hong
Kong.

Yours faithfully,
Suneel

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This is a request under the Code of Access to Information facilitated via
the accessinfo.hk website.

Please use this email address for all replies to this request:
[FOI #329 email]

Is [Home Affairs Department Headquarters request email] the wrong address for Freedom of Information requests
to Home Affairs Department Headquarters? If so, please contact us using
this form:
[2]https://accessinfo.hk/en/change_request/...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[3]https://accessinfo.hk/en/help/officers

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

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References

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2. https://accessinfo.hk/en/change_request/...
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Dear Suneel,

We have received a referral from our HQs on your request, among others,
for the shapefile of all villages.  Kindly note that the shapefiles of
villages we have is for the delineation of areas of Existing Villages/
Market Towns and to hold Resident/ Kaifong Representative elections (or
by-elections) from 2019 to 2022.

While your request for the shapefile of villages we have is being taken
into consideration, grateful if you would state your reason(s) for
collecting these digital form for our further processing.  

If you have other enquires, please give a call to the undersigned at 2835
1557.

(Ms. Irene FONG)
for Director of Home Affairs

show quoted sections

Dear Suneel,

Thank you for your reply.  Grateful if you would provide more details
about the internal research you mentioned for our further consideration.
 
If you have other enquires, please give a call to the undersigned at 2835
1557.

(Ms. Irene FONG)
for Director of Home Affairs

show quoted sections

Dear Suneel,

May we have your reply for our further processing?

Many thanks.

(Ms. Irene FONG)
for Director of Home Affairs

show quoted sections

Dear Suneel,

May we have the information before our further processing?  

If you need more information, please give a call to Ms FONG at 2835 1557.
 

Many thanks.

(Ms. Irene FONG)
for Director of Home Affairs

show quoted sections

Dear Suneel,

Thanks for your reply.  As we have clearly stated earlier, the shapefiles
of villages we have is for the delineation of areas of Existing Villages/
Market Towns and to hold Resident/ Kaifong Representative elections (or
by-elections) from 2019 to 2022.

Can you give the undersigned a call so that we could learn more about the
association between the above and the enhancement of "banking transaction
data" as quoted from your reply?

The undersigned's office telephone number is 2835 1557, or, you can give
us your contact phone number so that the undersigned can call you direct.
 

Many thanks.

(Ms. Irene FONG)
for Director of Home Affairs

show quoted sections

Dear Suneel,

Thank you for providing us with the supplementary information via
telephone conversation and your email of 10.1.2019.  

This office has no objection to releasing the shapefile of the 2019-2022
boundary of Existing Villages and Market Towns for the Rural
Representative Election (or its by-election) to you.  The "Terms and
Conditions of Use" is attached below for your compliance, please.  Please
read carefully and return a signed reply slip to us via [email address].
 Kindly note that, due to some technical issues, we can only download and
open an attachment in our RRE email; instead of using this email path
provided by the "Freedom of Information Request".  

Once we receive your signed reply slip, we will pass the shapefile to you
via email.  

(Please return the signed copy to [email address])

Please be reminded that the shapefile format of the 2019-2022 boundary of
Existing Villages and Market Towns only show the boundaries but no other
digital data such as the topographic map database and digital land
boundary database.  The information is solely for the purpose of holding
the election(s) or by-election(s) of Rural Representative Election from
2019 to 2022 and are not intended for any other purpose.  

As we have explained before, the 2019-2022 boundary maps of Existing
Villages and Market Towns in pdf format are also accessible to the public
in our Rural Representative Election website
([1]https://www.had.gov.hk/rre/).

(Ms. Irene FONG)
for Director of Home Affairs
(Tel: 2835 1557)

show quoted sections

Dear Suneel,

May I have the signed copy of the "Terms and Conditions of Use", please?
 We will then take follow-up actions accordingly.  

Many thanks.

Irene

From:        Irene YW FONG/HAD/HKSARG
To:        Suneel <[FOI #329 email]>
Cc:        FOI requests at Home Affairs Department Headquarters
<[Home Affairs Department Headquarters request email]>
Date:        14/01/2019 10:46
Subject:        Freedom of Information request - Hong Kong Shapefile Data

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Dear Suneel,

Thank you for providing us with the supplementary information via
telephone conversation and your email of 10.1.2019.  

This office has no objection to releasing the shapefile of the 2019-2022
boundary of Existing Villages and Market Towns for the Rural
Representative Election (or its by-election) to you.  The "Terms and
Conditions of Use" is attached below for your compliance, please.  Please
read carefully and return a signed reply slip to us via [email address].
 Kindly note that, due to some technical issues, we can only download and
open an attachment in our RRE email; instead of using this email path
provided by the "Freedom of Information Request".  

Once we receive your signed reply slip, we will pass the shapefile to you
via email.  
[附件檔 "Terms and Conditions of Use_ver_Jan 2019.pdf" 已被 Irene YW
FONG/HAD/HKSARG 刪除]
(Please return the signed copy to [email address])

Please be reminded that the shapefile format of the 2019-2022 boundary of
Existing Villages and Market Towns only show the boundaries but no other
digital data such as the topographic map database and digital land
boundary database.  The information is solely for the purpose of holding
the election(s) or by-election(s) of Rural Representative Election from
2019 to 2022 and are not intended for any other purpose.  

As we have explained before, the 2019-2022 boundary maps of Existing
Villages and Market Towns in pdf format are also accessible to the public
in our Rural Representative Election website
([1]https://www.had.gov.hk/rre/).

(Ms. Irene FONG)
for Director of Home Affairs
(Tel: 2835 1557)

show quoted sections

Dear Suneel,

Sorry to learn that the email address has been removed (although we do not
know why).  

Hence, I have put the email address onto the last page of the "Terms and
Conditions of Use".  

Looking forward to receiving the signed copy.  

Many thanks.

(Ms. Irene FONG)
for Director of Home Affairs
(Tel: 2835 1557)

From:        Suneel <[FOI #329 email]>
To:        FOI requests at Home Affairs Department Headquarters
<[Home Affairs Department Headquarters request email]>
Date:        22/01/2019 15:36
Subject:        Re: Freedom of Information request - Hong Kong Shapefile
Data

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Dear Home Affairs Department Headquarters,

Thank you for providing these terms and conditions.

It appears that the email which I must send the signed reply slip to has
been removed. Where can I find the correct email address to send the terms
and conditions to?

Thank you.

Yours faithfully,
Suneel

show quoted sections

Dear Suneel,

My apologies for causing you the inconvenience.  Please return the signed
copy via our RRE email account (or mine) and hope this time the system
will not remove our email addresses attached below.

You may also find our contact information at
[1]https://www.had.gov.hk/rre/eng/enquiries....  

Many thanks.

(Ms. Irene FONG)
for Director of Home Affairs
(Tel: 2835 1557)

From:        Suneel <[FOI #329 email]>
To:        FOI requests at Home Affairs Department Headquarters
<[Home Affairs Department Headquarters request email]>
Date:        24/01/2019 06:12
Subject:        Re: Freedom of Information request - Hong Kong Shapefile
Data

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Dear Home Affairs Department Headquarters,

Thank you for sending the updated terms and conditions through.

Unfortunately, it appears that the email address on the final page has
also been removed. Can this email address be found online?

Thank you.

Yours faithfully,
Suneel

show quoted sections