29/11/2023

Dear Sir/Madam,

Subject: Freedom of Information request - Information request - Database for the Travel Characteristics Survey 2011 (Case Ref: 3-8007479301)

Thank you for your email to the Transport Department dated 29/11/2023. Please note that the enquiries and complaints made to the e-mail box "[Transport Department request email]", telephone hotline "2804 2600" and fax hotline "2804 2652" of Transport Department is received by 1823 of the Government.

For the issue(s) related to above case, we have passed your correspondence to the relevant unit of the Transport Department for follow-up. You will be informed of the result once it is available.

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Dear Mingyuan,

I refer to your application dated 29 Nov 2023 requesting the associated
databases on Travel Characteristics Survey (TCS) 2011 for your academic
research.

Please be informed that the associated databases on TCS 2011 could be
released to you on condition that it is used for the sole purpose of
carrying out your academic research.

To this end, I enclose for your completion and signing a form of
undertaking in respect of the associated databases on TCS 2011.  Please be
reminded to specify the topic of your research and how the database will
be used in your analysis.

I also attach for your attention a file containing the terms and
conditions for using the materials.  I should be grateful if you could
e-mail us scanned PDF file of your duly completed and signed form of
undertaking to the email address of [email address] for our early
action, and send your original signed copy to our office at the following
address (Attn: Mr Martin Chan, SE3/TP) afterwards.

Address:  Transport Planning Division, Transport Department, 12/F, South
Tower, West Kowloon Government Offices, 11 Hoi Ting Road, Yau Ma Tei,
Kowloon, Hong Kong SAR

Upon receipt of your original signed form of undertaking, we shall provide
relevant materials as soon as possible.

Form of undertaking for associated databases on TCS 2011

Terms and Conditions for the Use of associated databases on TCS 2011

In addition, as stated in the above form of undertaking, the materials, no
matter hard copy or soft copy, stored in your computer systems and other
storage media shall all be destroyed immediately upon completion of the
work for the research.  I enclose for your completion and signing a form
of confirmation on erasure of materials upon completion of the research.
 I should be grateful if you could send your signed form to our office in
due course.

Form of confirmation on erasure of Material(s)

Thank you.

Yours sincerely,
Miss Yoanna LO
for Commissioner for Transport

From:        "Mingyuan Zhao" <[FOI #1462 email]>
To:        "FOI requests at Transport Department" <[Transport Department request email]>
Date:        29/11/2023 02:21 am
Subject:        Freedom of Information request - Information request -
Database for the Travel Characteristics Survey 2011
       

══════════════════════════════════════════════════════════════════════════

Dear Transport Department,

I hope this message finds you well. My name is Mingyuan Zhao, a Master of
Research student at UCL. I am reaching out to express my interest in
utilizing the Travel Characteristics Survey 2011 data for my research.

I assure you that the data will be used solely for academic purposes
related to my UCL program, and I will adhere to ethical guidelines.

I would want to seek access to the entire dataset to help with our
research. If there is any supporting material or metadata, please include
that as well.

Yours faithfully,
Mingyuan Zhao

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