10/10/2023

Dear Sir/Madam,

Subject: Freedom of Information request - Accessing Transport Characteristics Survey data (Case Ref: 3-7933755971)

Thank you for your email to the Transport Department dated 09/10/2023. Please note that the enquiries and complaints made to the e-mail box "[Transport Department request email]", telephone hotline "2804 2600" and fax hotline "2804 2652" of Transport Department is received by 1823 of the Government.

We have passed your request / information submitted to the relevant unit of the Transport Department for follow-up. You will be informed of the result once it is available.

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Best regards,
Jason Lam
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1823

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Dear Sir/ Madam,

I refer to your email dated 9 October 2023 requesting the associated
databases on Travel Characteristics Survey (TCS) 2011 and 2023 for your
academic research. Please note that TCS 2022 has been completed early this
year that the database would not be available in a short period of time
while the associated databases on TCS 2011 would be available.

Please be informed that the associated databases on TCS 2011 could be
released to you on condition that it is used for the sole purpose of
carrying out your academic research.

To this end, I enclose for your completion and signing a form of
undertaking in respect of the associated databases on TCS 2011. I also
attach for your attention a file containing the terms and conditions for
using the materials. I should be grateful if you could e-mail us scanned
PDF file of your duly completed and signed form of undertaking to the
email address of [email address] for our early action, and send your
original signed copy to our office at the following address (Attn: Mr
Martin Chan, SE3/TP) afterwards.

Address:  Transport Planning Division, Transport Department, 12/F, South
Tower, West Kowloon Government Offices, 11 Hoi Ting Road, Yau Ma Tei,
Kowloon

Upon receipt of your original signed form of undertaking, we shall provide
relevant materials as soon as possible.

Form of undertaking for associated databases  on TCS 2011

Terms and Conditions for the Use of associated databases on TCS 2011

In addition, as stated in the above form of undertaking, the materials, no
matter hard copy or soft copy, stored in your computer systems and other
storage media shall all be destroyed immediately upon completion of the
work for the research. I enclose for your completion and signing a form of
confirmation on erasure of materials upon completion of the research. I
should be grateful if you could send your signed form to our office in due
course.

Form of confirmation on erasure of Material(s)

Thank you.

Yours sincerely,
Miss Charlotte YU
for Commissioner for Transport
----- Forwarded by Charlotte Lee Yan YU/TD/HKSARG on 18/10/2023 05:49 PM
-----

From:        "市民O" <[FOI #1431 email]>
To:        "FOI requests at Transport Department" <[Transport Department request email]>
Date:        09/10/2023 12:45 am
Subject:        Freedom of Information request - Accessing Transport
Characteristics Survey data
       

══════════════════════════════════════════════════════════════════════════

Dear Transport Department,

I am a student at the University of Hong Kong conducting research on
transportation in Hong Kong. While exploring available transport data
sources, I came across the Transport Characteristics Survey (TCS) and its
associated database. I am particularly interested in accessing the TCS
2011 Database for my research purposes.

I kindly request information on the possibility of obtaining access to the
TCS 2011 Database. As an aspiring researcher, having access to this
dataset would greatly contribute to the depth and quality of my study on
transportation in Hong Kong.

Additionally, I would like to inquire about the availability of the TCS
2022 Database.

Thank you.

Yours faithfully,

市民O

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